GUIDELINES FOR PRESENTERS

Main sessions will be livestreamed via Zoom, with live auto-captions enabled. Breakout sessions and poster presentations will take place in person and will not be streamed. However, Zoom will be used in-person during breakout sessions to generate live captions, enhancing accessibility for attendees. 

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Accessibility Best Practices 

The University of Nevada, Reno is committed to making the Summit accessible to all participants. Presenters are encouraged to: 

• Speak clearly and use microphones when available 

• Describe all visual content (e.g., charts, images, infographics) verbally 

• Caption all videos played during your session 

• Use plain language whenever possible 

• Provide accessible digital materials upon request (e.g., tagged PDFs or Word documents) 

• Live captioning will be available for both livestreamed and in-person sessions using Zoom technology

For additional guidance, visit the University's Accessibility Resources webpage. 

 

Inclusive Design Approaches 

To further support a wide range of learning needs and engagement styles—particularly for neurodivergent students and community members—presenters are encouraged to use inclusive teaching strategies and presentation frameworks. 

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Universal Design for Learning (UDL) 

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UDL promotes inclusive learning by offering multiple means of engagement, representation, and expression. In presentations, this could include: 

• Providing content in both verbal and visual formats 

• Allowing time for audience reflection or interaction 

• Offering materials or summaries in advance 

 

Explore the Think UDL Podcast and Resources for practical tips and real-world examples. 

 

Transparency in Learning and Teaching (TILT Higher Ed) 

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The TILT Higher Ed framework emphasizes transparency in purpose, tasks, and criteria, making content and expectations more accessible—especially for neurodivergent, first-generation, and underserved learners.  When presenting, consider: 

• Clearly stating the purpose of your session or each activity 

• Outlining steps or expectations in simple terms 

• Sharing how attendees can apply what they’ve learned 

 

Learn more at the TILT Higher Ed Project website. 

 

Slide Design & Font Guidelines 

Fonts 

• Use clear, sans-serif fonts such as Arial, Calibri, or Helvetica 

• Ensure all body text is at least 24-point font for readability—especially for larger rooms and virtual viewers 

• Titles and headings should be larger (e.g., 32–44 point font or more) 

• Avoid using all capital letters, italics, underlining, or shadows 

• Use bold sparingly and consistently for emphasis 

 

Color and Contrast 

• Use high-contrast color combinations (e.g., dark text on a light background) 

• Avoid using color alone to convey meaning—use patterns, labels, or symbols in charts 

• Check contrast using this tool 

 

Images, Tables, and Charts 

• Use high-quality, properly credited images free of watermarks 

• Ensure all visuals (e.g., tables, graphs) are simple, labeled, and easy to interpret 

• Avoid overcrowding slides with too much information 

 

Slide Recommendations for In-Person Breakout Sessions 

Most breakout sessions will take place in standard classroom or conference rooms. To ensure your presentation is accessible and visually clear for attendees: 

• Use dark text on a light background to improve visibility in well-lit rooms 
  Avoid small text—keep font sizes at least 24 pt for body text, and larger for headings 

• Minimize the amount of content on each slide; use one main idea per slide 
  Avoid relying on color alone to convey meaning; use shapes, labels, or textures as well 

• If your session includes visual media (e.g., video clips or demonstrations), ensure they are captioned and described verbally when relevant 

• Consider bringing a printed copy of your key points or a simplified handout, especially for audience members who may need support following along visually 

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Poster Presentation Guidelines 

• Posters should be designed in landscape orientation and formatted to a 16:9 aspect ratio 

• Keep content concise—no more than 500 words recommended 
  Use a clear, logical structure with labeled sections (e.g., Introduction, Methods, Results, Discussion) 

• Include your poster title and presenter name(s) at the top in larger, bold text 
  Use high-quality visuals—such as charts, photos, or diagrams—to support key points 

• All text should be readable from a distance: 

• Title font: ~72 pt 

• Section headings: ~36–44 pt 

• Body text: minimum 24 pt 

• Use accessible fonts (e.g., Arial, Calibri) and high-contrast colors 

• Avoid large blocks of text; use bullet points or short paragraphs 

• Optional: Include a QR code that links to supplemental materials (e.g., full paper, contact info, or digital copy of the poster) 

• Posters will be displayed during a dedicated in-person session, where presenters will stand with their posters and engage directly with attendees